MD/DC
APPA BOARD OF DIRECTORS MEETING
Minutes of Meeting
Dennis opened the meeting at 8:30am
UM College Park Fall Meeting, Wednesday, September 18, 2002
·
Agenda
o
8:00 a.m.
to 8:30 a.m. – Registration and continental breakfast
o
8:30 a.m.
to 8:45 a.m. - Welcoming Remarks
·
Dennis
Bohlayer, President MD/DC APPA
·
Frank
Brewer – AVP, College Park
o
8:45 a.m.
to 9:00 a.m. –
·
Elections/Voting
- Ballots will go out in the mailing for this meeting.
Institutional Representative members are indicated in the APPA directory.
·
Treasurer’s
Report - Sherri
·
Scholarship
Presentation of new schedule and due dates.
New due date is August 30,2002. (e-mails since the meeting have extended
this to Sept. 6th to allow additional time)
o
9:00 a.m.
to 9:15 a.m. – Networking Break –Coffee, Juice, Sodas
o
9:15 a.m.
to 10:30 a.m. – 1st Concurrent Educational Session
o
10:30
a.m. to 10:45 a.m. – Networking Break – Coffee, Juice, Sodas
o
10:45
a.m. to 12:00 p.m. – 2nd Concurrent Educational Session
o
12:00
p.m. to 1:00 p.m. – Lunch
·
Deli
Platter was selected (changed to buffet after the meeting)
·
Cost was
in the $10.00/person range
o
1:00 p.m.
to 3:00 p.m. – Afternoon Tours of Comcast Center and Performing Arts – WE
decided that there would only be time for people to take one of the tours and
still leave in time to beat D.C. traffic.
·
Lunch
Menu and Costs
o
Room
Charge was $650.00 less a 20% discount for a total of $520.00
o
Tour
Busses will cost $180.00
o
Lunch
will be in the $10.00/person range
·
Sponsorships
were discussed to offset the cost of the meeting.
o
Sarah
told us that Jack Baker (C.P) was committed to making this a successful meeting
and would help in any way he could.
o
We
decided to limit sponsorships to APPA Partners
o
Gary
recommended that we track our vendor participation.
o
Dennis
will contact three vendors for this meeting, Sebesta Bloomberg, York, and Gage
Babcock.
·
Registration
Fee was set at $30.00 per person.
·
Educational
Program
o
Cogeneration
– Sarah will get information for the brochure
o
Grounds/Turf
Management – Willy will have Kevin Brown speak to his counterpart mark ? at
College Park. Willy will provide
information for the brochure.
o
Electronics
Recycling at University of Maryland at Baltimore – Gary is to get information
for the brochure.
·
Logistics
o
Parking
is available on-site
o
We toured
the meeting rooms and discussed the setup of the meeting.
Sarah has the details for the food serve people.
·
Program
Announcement Brochure – John passed out a draft brochure for the meeting based
on the meeting at Howard last spring. Information
needs to be added concerning the program, menu, cost, etc.
This brochure is to go out the week of August 12th.
The brochure will be added to our web site when complete. The latest address list will be used to for the mailing.
There are additions to the list from the Rocky Gap meeting that Sarah
will provide to John.
Discussion of Rocky Gap II
o
Rocky Gap
III was confirmed by the board as the site for the overnight educational retreat
for 2003. Tentative Dates are
Wednesday-Friday, June 25-27, 2003.
o
Rocky Gap
III contract and content – Dennis will forward the contract for next year to
Bob at the September 18, 2002, meeting for execution (not Bob’s execution, the
contracts)
o
Educational
Session- Selection of Robin Lawton as the presenter was deferred until the
November planning meeting.
·
Sherri
told the group that the APPA National Meeting was going to be held in Washington
D.C on June of 2004. They need from
MD/DC APPA:
·
Golf
Outing is tentatively scheduled for October 11, 2002. Chander is coordinating.
·
We need
to update the bio’s that are on the web page. Send information to John so it can be updated.
· The Fall Planning Retreat Dates are November 14th and 15th at a location to be determined. There was a discussion that we should look at other locations that could be potential sites for two-day meetings like Rocky Gap. The meeting is to start with lunch at noon on the 14th and end with lunch at noon on the 15th.
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