MD/DC Chapter APPA Board Meeting   8/3/01   Johns Hopkins Applied Physics Lab, Columbia, Md.

Attendees: Kevin Mann, Sherry Vucci, Bob Burhenn, Gary Viola, , Willy Suter, Dennis Bohlayer, John Jensen, Ayodele McClenney, Dan Branigan, Kevin Petersen

Absent:  Pat Tate

Meeting started about 8:45 in the meeting room with breakfast

Kevin started out by adding to and correcting his agenda

September 21 Meeting

• Schedule
• 8-8:30            Registration, Breakfast, distribute ballots to institutional Rep’s.,
                        sign-up for sessions and tours
• 8:30-9            opening remarks by Kevin for APPA, Paul for IFMA and Bill for APL
• 9-9:15            Break – breakfast refreshed and soda added
• 9:15-10:45     Educational Session #1
• IAQ – Bill from APL to supply me the information
• Life Safety – Gage-Babcock – Willy to get me the information
• Security and Physical Design  - John to get the information to me
• 10:45-11:00   Break (no refreshments)
• 11-12:30        Education Session #2 – repeat of the topics above
• 12:30-1:15     Lunch in the cafeteria
• 1:30               Tours – Bill is getting information of the types available – limit will be 20 per tour

• Meeting rooms –we are using the large auditorium in Building 1 for the opening, and the three classrooms in the Library for the breakout rooms
• Menu’s – Gary and Sherry are handling this
• Flyer – get out by August 18
• Will need:
• Info on all three education topics to make up a synopsis – I will also email to Melissa of IFMA
• Include parking directions to Lot 1 visitor lot (use web page link)
• Include bio’s of candidates Chander (Kevin P.), Joe Hill (Gary), Conrad Best (John), Sara (Sherry)
• Price is $25 a head

  Election

• Secretary                            Bob Burhenn, John Jensen
• President Elect                    Pat Tate (if he wants it), Bob Burhenn (if Pat declines – Gary to find out Monday)
• 1^st Term Directors            Chander Bahn, Howard; Sara High, UMCP, Joe Hill, UMBC; Conrad Best, Frostburg
• A motion was made, seconded and voted  unanimously that Willy is to be appointed to the new position of Education Chair and ERAPPA Education Representative.  This is a new position permitted under the by-laws Article III, Section A.3.  This position shall be voted on hereafter annually at the Board of Directors Planning Meeting usually held in November.

Treasurer Report

• Rocky Gap made about $500 – Jim Cole was only $1800 instead of the $3500 budgeted
• Sherry will have a financial statement for distribution at the September 21^st meeting

Rocky Gap Discussions and wrap-up

• Went over survey results and found a lot of topics to discuss and develop into education sessions for future meetings.  In general, the result was a success.
• Need to have directory of attendees at registration
• Right size group
• Needs to be longer
• We need to have something for people to do before they can check in
• Vote taken on whether to do it again next year – unanimous for
• Extended to two days
• Dennis has the contract for next year and the same dates are open.  He will up the room counts a little as the contract reflects our actual:  i.e. Wed. 12-30, Thur. 60-60; Fri. 12-?
• An invitation to IFMA is on hold now
• Jim Cole renewal is on hold till the November Planning Meeting

Fall Planning Meeting

·        Tentative dates of November 15/16 (Bob has a conflict with the 16^th)

·        Looking at other locations:

o       Rocky Gap – Sherry

o       Wye River – Sherry

o       Aspen Institute – John

o       Donaldson Brown – Gary

ERAPPA Report

• Sherry explained a little about the new method of offices in the ERAPPA Board in that a person can be elected for any position without having to work up through the line.

WEB Page

·        Want to have up in two weeks

·        Agree that Board minutes will be on the page after the members review them and the Secretary sends them to the webmaster

·        John to get to Joe Lally to establish the link and Rance to do what needs to be done to get the domain name.

·        Agreed to let it stay on Towson’s Server for ease of editing 

Scholarships

·        Have 6 applications

·        Willy will get to the 3^rd term directors after 8/31 to go over the process and make the selections to be announced at the Sept. 21^st meeting. 

Membership

·        Look at connecting with other professional organizations such as IFMA, PGMS etc.

·        Board to start calling inactive members.

·        Kevin had an idea of making someone a membership chairperson.  The Board agreed that it was a good job for the Past-President as this position really has no assigned tasks in the by-laws 

Spring Meeting at Howard University

·        Kevin to get some ideas from Chander

·        Design charette process – John

·        Collective bargaining

·        All will be developed and others discussed further at the planning meeting 

Lunch and meeting with IFMA folks

·        I have to get the information to Melissa no later than the 15^th so she can include it in their next newsletter. 

Meeting adjourned at about 1:30 after we looked at the alternative classrooms but decided to keep the original plan.

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