January 12, 2001 MD/DC Chapter APPA Board of Directors Meeting Minutes
George Washington University
Washington, DC 

Attendees:  Sheri Vucci, Dennis Bohlayer, Pat Tate, Bob Burhenn, Kevin Petersen, Gary Viola, Dan Brannigan, Ayodele McClenney

Absent:  John Jensen, Willy Suter

Convened 9:10 am Welcome by Walter Gray of GW

1. March 16^th Meeting Agenda

• The schedule was set up as follows:

                                                               i.      8:30 - 9:00             registration

                                                             ii.      9:00 – 9:15            Welcome and opening remarks by GW Representative

                                                            iii.      9:15 – 9:30            Business Meeting; discuss, plug scholarships, talk about email notifications and update of mailing list; anything else about upcoming events

                                                           iv.      9:30 – 9:45            Break

                                                             v.      9:45 – 11:30            Education Sessions

                                                           vi.      11:30 – 12:30            Lunch

                                                          vii.      12:30 – a) Hands-on practice for facilities assessment

b) Tour of new Multi-media center

·        Education Topics: details to be supplied to Bob for flyer

o       EPA Audit and how to Prepare for it– Ayodele and Matt Van Patten from APEX

o       Facilities Assessments – NTECH (Dennis)

o       Urban Landscaping – Willy/ Nolan and Chris 

·        Gary and Gary to get foam board for scholarship information

·        Bob will need stuff for flyer (directions, bio’s, summaries etc.) so I can get the flyer out by the end of January. 

2. Spring/Summer Meeting at Rocky Gap resort June 28/29
• Road-Trip planned for February 23^rd.  Meet at the resort at 10:00 AM.  Sherri to call and arrange the date.  Don’t forget to call Don.
• Estimate cost to be about $500 per person to attend
• Business Partner participation  - target those related to the education sessions the allow others.  None are stopped from paying and attending on their own.
• Decision made to go after Jim Cole instead of Charlie Prather.  Use Jim for the 3 hour afternoon session then have a combined session for 1:45 or so the next morning just before the farewell lunch.
• Revised times of Friday to the following:

                                                               i.      Breakfast – 7:30 to 8:15

                                                             ii.      Education Session I – 8:30 to 10:15

                                                            iii.      Break – 10:15 – 10:30

                                                           iv.      Combined Education Session – 10:30 – 11:45

                                                             v.      Lunch – 12:00

• Education Session Topics Discussed

                                                               i.      Strategies for Energy Purchases in a Deregulated Market

                                                             ii.      Building commissioning – Getting it “Right” the First Time.

                                                            iii.      PM Management for Success

                                                           iv.      Jim Cole Sessions:

1.      Performance Measurement

2.      Successful Transitioning of employees from front line to Supervisor

• Suggested early mailing of post card to get interest and the dates locked into people’s calendars.  Might try to have these ready for the meeting in March to be handed out at that time.
• Noted rooms must be reserved by May 29 or the block will be released.

3. The September meeting – Hopkins Applied Physics Laboratory, Columbia, Md.
• Sessions planned are the same as in the board planning meeting notes.  John to get Bob Bill’s number so he can call and verify some of the requirements we might need for shop space or parking for a Home Depot motor home.
• Elections to be held at this meeting
• Board Meeting is schedule July 10th;
• Meeting is scheduled for September 21^st
• Maybe add track for worker to supervisor (Michelle maybe)

4. Individual Effectiveness Skills Training
• Sherri to get with Lander and find out more about this course.
• It could be offered in the same 3-day format we did with MBTI.
• Host school could be somewhere in the DC area for “ease” of commuting too. (Catholic, AU, College Park, Smithsonian)
• Estimate cost at about $5-800 per person
• We could schedule it after the ERAPPA meeting in October or early November.

5. Mailing list and registration forms are going to be updated to include the registrant’s email and phone numbers.  Hopefully we can start sending out reminders and other information via emails. (Still Outstanding and Open)

6. Other Miscellaneous Topics
   
• Web Site:

                                                              i.      Dennis passed around some of the draft pages set up already

                                                            ii.      Bob still needs some Bio’s to send up to Dennis

                                                          iii.      There will be photos of the Board Members posted next to the bio’s

                                                          iv.      Membership Application – link to APPA site for membership info

                                                            v.      Upcoming events – look into on-line registration

                                                          vi.      Scholarship – use ERAPPA form – link to that page

                                                        vii.      Schedule of events – get the copy to Dennis after I make it up for this year.

                                                      viii.      Chapter New – post it here too as well as sending it to ERAPPA; post new happenings of our previous meetings

                                                          ix.      Link page to all sorts of FM sites

• Discussed pros and cons of the replacement person for Dave Rouse.  Between Joe Hill and Kevin Mann.  Vote taken and Kevin Mann is voted in to fill the Second Term Director spot.
• Passed around three versions of an introductory letter done by Dan.  The heading is to be changed to show our new logo when that is finished.  The consensus at the time was the one with the vertical line separating the board member names is the best looking.  The names will be corrected as needed, abbreviations will be eliminated and maybe the left margin will can be adjusted to move it out that way.  Again, still waiting on logo design.  Willy is looking into getting the jpeg version of the one used for the ERAPPA conference in Ocean City.

7. Meeting adjourned at approximately 12:00 to head for lunch at he Club.  After lunch we returned to the conference room to finish up the last minute stuff on the letterhead as described above then adjourned to the Marvin Center to take a tour of the third floor rooms to be used for the March Meeting.  Sherri and Ayodele talked to the caterers about the food placements.  We must have a room to put it in as they are not allowed to use the hallways and block them.  Gary and Pat had to leave before Lunch.  After tour of room, the meeting ended.

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