January 18, 2002 MD/DC Chapter APPA Board of Directors Meeting Minutes
Howard University
Present: Dennis
Bohlayer, Dan Branigan,
Bob Burhenn, Willy Suter,
Sheri Vucci, Kevin Petersen,
Kevin Mann, Chander Bhan, Sara
High, Gary Viola,
Ayodele McClenney, Karen Sugar –
IFMA Representative, John Jensen
· The first item on the agenda was the Howard University Meeting scheduled for February 22, 2002. The snow date for this meeting is March 1, 2002.
o The schedule was finalized as:
§ 8:00am to 8:30 am – Registration
§ 8:30am to 9:00am – General meeting including welcome by Dr. Caldwell-Colbert, Provost of Howard University.
§ 9:00am to 9:15am – Networking Break
§ 9:15am to 10:30 am – Educational Session #1
§ 10:30am to 10:45am – Networking Break
§ 10:45am to 12:00pm – Educational Session #2
§ 12:00pm to 1:00pm – Lunch
§
1:00 to 4:00pm?? – Afternoon Tours
o The cost for the meeting is $30.00 per person.
o Parking for the event was discussed. Chander will speak to Parking Services at Howard to reserve spaces for attendees. We will need to encourage people to use the Metro and shuttle them to campus as an alternate to parking on campus, which is very limited.
o The lunch menu was selected as an New York Style Cold Cut Buffet.
o The sample brochure was reviewed. John Jensen will finalize the brochure and distribute to everyone on the mailing list. Sarah High is reviewing the mailing list for accuracy and the inclusion of e-mail addresses. All information for the brochure is to be to John by Wednesday, January 23, 2002.
o The educational sessions were finalized with some discussion. They are:
§ Emergency Preparedness - How Ready are you for “It” – A Panel Discussion with Bob Rowan, the AVP for Facilities Management from UMB, Joe Beres, the Director of EHS from Catholic University and Reginald Smith, the Director of Public Safety from Howard University. The moderator is Carey Baldwin, Executive Director of Facilities from Howard. Kevin, Gary and Chander are the point people for this session.
§ Building Design and Construction – A Discussion of Lessons Learned on Howard University’s most recent project. Chander is the point person on this session.
§ Motivational Speaker, Wally Glascock or Lander Medlin from APPA office. Sherri is the point person for this session.
These sessions will be one hour and fifteen minutes, repeated at each of the two educational sessions. We looked at the sites for each of the sessions and the area for lunch.
o The tours available in the afternoon will be:
§ Howard University Museum and Howard Hall
§ The Health Science Library
· The next item was a discussion on the Rocky Gap meeting that is scheduled for June 21 and 22, 2002. Karen Sugar was in attendance to represent IFMA who has been invited to attend the meeting. The following topics were discussed:
o Room Reservations – 30 rooms have been reserved for Wednesday night, 60 rooms for Thursday night, and 12 rooms for Friday night for those who would like to extend the stay.
o The theme will once again be measurement within Facilities Management. A lengthy discussion about measurement followed the question of what do we measure. Several suggestions were:
§ The APPA FMEP program
§ Benchmarking including the APPA CCAS
§ Measuring customer feedback Dennis and Willy are working with Robin Lawton, author of the book “Creating a Customer Centered Culture” to conduct a workshop type program.
o We talked about the brochure for the event. Dennis has taken charge of this working with the printer at Towson who created the brochure last year. It was recommended that we at least have a flyer at the Howard meeting to announce the Rocky Gap meeting. John will work on this flyer.
o
The final planning meeting for Rocky Gap is March 8, 2002, in
Annapolis. Gary Viola is working
out the location.
· The next item discussed was the College Park meeting scheduled for September 20, 2002. The following items were discussed:
o Tentative topics for educational sessions include:
§ Recycling electronic components including computers – Gary Viola is working with Unicorp representatives.
§ Turf Management – Willy Suter is working on this
§ Power Plant Issues??? – A panel discussion with Jack Baker, John Vucci and Frank Brewer from College Park. It was also recommended that we include a representative from Sebesta Bloomberg or Trigen, possibly Oleska Breslawec, who can add to the discussion. Sarah is working on this session.
o Parking for the event has been confirmed by Sarah
o Sessions will tentatively be in the new Performing Arts Center.
o Sarah will arrange a tour of the new Comcast Center. Dennis suggested that we also make a tour of the Power Plant available because of the topic on the agenda.
· The next item on the agenda was to follow up on items from the planning retreat in Ocean City. The following items were discussed:
o Golf Outing – Chander is working with vendors to get participation for 10 – 15 foursomes at a location between Washington, DC and Baltimore. Several possible dates were discussed and late summer or early fall was settled on because of the number of events already scheduled until then.
o Vendor Hosted Lunches – Bob will work on this including the possibility of vendors having information tables at meetings and booths at Rocky Gap.
o Mailing List update – John gave the latest mailing list for our chapter to Sarah to reconcile with the APPA directory. E-Mail addresses will be added so we can distribute information via that means. Sarah will check the e-mail distribution and eliminate dead addresses that return undeliverable. We are to provide our list to the ERAPPA office when it is complete.
o Web Page Update – John reported that we now have a redirect that allows users to find our web page at http://www.MD/DC APPA.org. The cost for this service is around $17.00 to set up and around $20.00 per year to maintain.
· The following items were passed on because of time constraints:
o Treasures Report including transfer of funds to an interest bearing account.
o Membership target list
o Board Member recruitment
o
By-Law update
·
The meeting was adjourned at about 1:30pm.