November 16,17, 2000 MD/DC Chapter APPA Board of Directors Planning Meeting Minutes
Turf Valley Conference Center

Attendees: Willy Suter, Sheri Vucci,  John Jensen, Dennis Bohlayer, Pat Tate, Bob Burhenn, Kevin Petersen, Gary Viola, Dan Branigan, Ayodele McClenney

Absent: David Rouse

Convened 9:20 am

 Kevin brought out the agenda that we all had prior to the meeting.

 TOPICS DISCUSSED

 ERAPPA/Chapter updates and liaison

Treasurers Report

Sheri distributed the statement of income and expenses for last year and the breakdown of costs for last year’s meetings and special programs.  Our balance is $31,485.65, which has to last us until our next annual meeting sponsorship in about 9 years.  All of our three meetings showed a net loss.  The MBTI, Jim Cole and the Golf Outing showed a net gain. 

Bylaws

The revised electronic version was distributed to all.  If there are any more typo’s or grammar errors, please get them to Dennis to get the final electronic version done.

Chapter Meetings

Scholarships

·        It was discussed that the Chapter sponsors three (3) per year.

·        It was discussed that the funding limits shall remain as they have; the cost of the registration fee to the Institute plus $500 expenses.  They must be used with in one year of award (i.e. the September or January Institute following the award.

·        It was discussed that the Chapter does include the Leadership Academy for a scholarship option.  The amount will NOT cover the entire Leadership Academy cost but only the equivalent of the Institute amounts (i.e. registration fee plus $500)

·        It was discussed that the scholarships must be awarded on a timely basis so the non-selected applications can be sent to ERAPPA in time for their consideration.  We should also try to promote the scholarship program more aggressively by perhaps doing a separate mailing to Institutions and members.

·         Willy wants to have anything that any of us have on the history of the scholarships from the chapter sent to him.  He is going to try and develop a history of the program to cover things like who has gone and when, etc.

·        A suggestion was placed about making up advertising boards to post at our regular meetings to drum up participation.

Membership 

 Other Items

·        LOGO – Willy and Shery are going to try to work on this

·        Web Site Development

o       We agreed to contract out development of the web page.  John has an employee at Towson who is willing to do it for us at $50/hour.  We authorized John to spend up to $1000 for development of the web page.  For the interim it will be housed on the server at Towson, but will eventually move to the server at Cornell where the web page for ERAPPA is stored.

o       The initial information to be included on the website will be:

·        Board members and how to contact them,

·        Scholarship information and a printable form,

·        A counter to judge the level of activity,

·        Date of the last update,

·        Upcoming meeting information with links to the location where the meeting will be,

·        Past meeting minutes,

·        Links to APPA and ERAPPA pages.

o       We discussed having job advertisements on the site and decided to hold off and determine the level of activity before we make a commitment to do this.

o       We also decided not to duplicate information that already exists, but link people to the website where it exists, i.e. the list of organizations that have FM websites.

 ·        The board agreed that we need to reinstate the taking and distribution of minutes at the Chapter meetings. Bob

please e-mail any feedback to: MD/DC APPA Webmaster

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