BYLAWS
OF
THE
MD/DC
CHAPTER EASTERN REGION
APPA:
ASSOCIATION OF HIGHER EDUCATION
FACILITIES
OFFICERS, INC.
ARTICLE
I
PURPOSE
SECTION
A - Purpose
The purpose of the MD/DC Chapter Eastern Region APPA: Association of Higher Education Faculties Officers, Inc., hereafter referred to as Chapter, shall be to develop and plan in the administration, care, operation and maintenance of higher education facilities; to promote professional idea and standards to better serve the objectives of higher education; to promote the interchange of information on all phases of educational facilities planning, design, construction, maintenance and operation, particularly with reference to problems of special interest to institutions located in the region and to engage in such other related activities as may be desirable or required to fulfill the purpose and objectives of the organization.
To
supplement and assist in the work of APPA: The Association of Higher
Education Facilities Officers, Inc., hereinafter referred to as APPA, in the
Eastern Region.
To schedule, plan and conduct educational meetings of such type and format as may be necessary and desirable to promote and achieve the above purpose.
SECTION
B - Organization
The
Chapter is organized and operated exclusively for charitable and educational
purposes within the meaning of Section 501 (C) (3) and 170 (C) (2) (B) of the
Internal Revenue Code of 1954 (or the corresponding provisions of any future
United States internal revenue law). No
part of the net earnings of the organization shall insure to the benefit of, or
be distributable to, organized and operated for profit (except that the
organization shall be authorized and empowered to pay reasonable compensation
for services rendered and to make payments and distributions in furtherance of
the purpose stated above). No part
of the activities of the organization shall be the carrying on of propaganda or
otherwise attempting to influence legislation, or the publishing or distributing
of statements for any political campaign on behalf of, or in opposition to, any
candidate for public office. Notwithstanding
any other provision herein, the organization shall not carry on any activities
not permitted to be carried on:
By
an organization exempt from federal income tax under Section 501 (a) of the
Internal Revenue Code of 1954 as an organization described in Section 501
(c) (3) of such code (or the corresponding provisions of any future United
States internal revenue law).
By
an organization described in Sections 509 (a) (1), (2) or (3) of the
Internal Revenue Code of 1954 (or ft corresponding provisions of any future
United States Internal revenue law), and
By an organization, contributions to which are deductible under sections 170 (c) (2), 2055 (a) (2), or 25522 (a) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue law).
ARTICLE
II
MEMBERSHIP
SECTION
A.- Eligibility for Membership:
Attendance
at a regular meeting and payment of the registration fee or any special
assessment voted on by the Chapter Board members constitutes membership in
the Chapter.
Members
who have been dropped from membership rolls may be reinstated by vote of the
Board of Directors after due investigation, payment of such assessments as
may be applicable, and fulfillment of all preceding prerequisites.
There
shall be no limitation on the number of attendees from an institution.
Representatives not eligible for membership may be welcomed as
guests.
The institutions represented at the organizing meeting at Howard University, on January 22, 1970, " will be carried on the rolls as Charter members in perpetuity.
CHARTER MEMBERS
Allegheny Community College
John Hopkins University
American University
Maryland University
Catonsville Community College
Maryland State College
Coppin State College
Morgan State College
Federal City College
Prince George's Comm. College
Gallaudet College
St. Josephs College
Georgetown University
Washington College
Howard University Western Maryland College
SECTION
B - Classification of Membership
The
organization is to be divided into two classes of members; (1) members
possessing voting rights, and (2) members without voting rights.
Voting
Members Shall Consist of:
Institutions
who are located in Maryland and the District of Columbia shall designate a
regular full time employee to be the institutional representative.
Each institutional representative may designate a qualified proxy
voter. Such institutional
representatives are entitled to hold office.
Affiliate
members who are located in Maryland and the District of Columbia shall
designate a regular full-time employee to be the representative voting
member and shall consist of hospital systems, nonprofit institutions and
organizations, including governmental or quasi-governmental agencies, or the
professional individuals employed by the same, engaged in work related to
purpose of and activities of the physical facilities administration and
having an interest in the activities of the Chapters.
Such affiliate members to entitled to hold office.
Non-voting
Members shall consist of:
Subscribing
members shall be individuals, organizations, manufactures, or suppliers of
goods and services operating for profit and ascribing to the policies and
purposes of the Chapter and wishing to support the activities of the Chapter
subject to approval of the Board of Directors.
This category of membership shall not be considered as endorsement,
actual or implied.
The
Board of Directors may grant emeritus status to any member who upon
retirement has demonstrated interest and support.
Associate
members shall be physical facilities professional, administrative or
supervisory personnel employed at member institutions of education thereof.
who shall meet any additional criteria as may be prescribed in the
organization's bylaws. Such
associate members are entitled to hold office.
SECTION
C - Representative for Voting Institutions:
Each
designated representative is entitled to one vote in conducting the business of
the Chapter.
The
representative or designated proxy will cast votes.
ARTICLE
III
BOARD
OF DIRECTORS
SECTION
A
The
Board of Directors shall consist of President, Past President, President-Elect,
Secretary, Treasurer, Permanent Director, two First Term Directors, two Second
Term Directors and two Third Term Directors. A
quorum shall consist of six (6) members.
The
Board of Directors shall be the policy determining body.
It shall investigate and rule on all questions of membership. It shall authorize expenditures from the funds held by the
Treasurer. The Board shall
approve programs, the site, dates and registration fee for all meetings.
Normally
three elected positions will be filled at the fall meeting; Secretary or
Treasurer and two first Term Directors,
The
Board may designate such positions as may be deemed appropriate to carry out
the purpose and activities. Appointees
to such positions may sit with the Board by invitation, but shall not be
entitled to vote.
A
member in good standing shall be defined as having attended four of the
scheduled Board and Chapter meetings during their term of office.
A
member of the Board who misses three consecutive meetings may be removed
from the Board following a majority vote of the remaining Board members.
The
position of Permanent Director shall be filled at all times by the Executive
Vice President of APPA: Association of Higher Education Facilities Officers.
This is a nonvoting/non-elected position, required for incorporation
of the Chapter.
SECTION
B - Election and Terms of Office
The Board of Directors shall be elected at the fall meeting by
a majority of the qualified voters present.
They shall serve to the conclusion of the next fall meeting following
their election, except where otherwise provided or until their successors have
been elected and bonded.
SECTION
C � Duties and Powers
1. President
a. The
President Elect shall automatically become President following service the
preceding year as President Elect. Shall
serve a term of one year provided still a member in good standing.
b. Powers
and Duties:
1) Shall be the executive officer and be responsible for the
general supervision and
direction of the affairs of the Chapter and shall preside at all meetings
2) Shall have the authority to appoint committees to the
Chapter not otherwise
provided for; and shall advise the Board of Directors of the appointments
3) Shall, in the event of a vacancy among the officers, with
concurrence of a majority
of the remaining Board members, appoint a replacement Notice of such
appointments
shall be given to all Board members in writing
Shall be authorized to spend up to $100.00 per request of Chapter funds without prior approval from the Board
2. President-Elect
a. Shall be elected from the offices
of Secretary, Treasurer and/or Third Term Directors.
Shall serve a term of one year provided still a member in good standing-
b. Powers and Duties:
1) Shall accept the Office of President following term of
office as President-Elect
2) Shall chair the Bylaws Committee
3)
Shall, in the absence of the
President, perform the duties of the President as herein stated
4)
Shall, in the event of a
vacancy in the Office of the President, serve as President as herein stated
until a new President is named by the Board to serve out the un-expired term
5)
Shall be responsible for
obtaining APPA & ERAPPA Committee reports for Chapter meetings.
3. Secretary
a.
Shall be elected from the current Third Term
Directors or the incumbent in odd numbered years provided still a member in good
standing. Shall serve a term of two
years, may be re-elected to serve more than one term, not to exceed two
consecutive terms
b. Powers and Duties:
1)
Shall record and maintain the minutes of the Chapter and Board of
Directors meetings
2)
Shall be responsible for all records and shall serve as the Chapter
Historian. Records shall include
membership files, emeritus members and related information
3)
Shall be responsible for conducting the correspondence for the Chapter
and maintaining adequate stock of stationery and certificates
4)
Shall report Chapter information to the ERAPPA newsletter
5)
Shall assist the Treasurer in the performance of duties and act in the
absence or incapacity of the Treasurer. In
the event that the office of Treasurer becomes vacant the Secretary shall become
the Treasurer and retain the office until the next annual fall meeting
6)
Shall be bonded for term of office with the cost of such insurance
coverage being the responsibility of the Chapter
4. Treasurer
a. Shall be elected from the
incumbent and/or Third Term Directors in even numbered years provided still a
member in good standing and eligible to be bonded.
Shall serve a term of two years and may be re-elected to serve more than
one term not to exceed two consecutive terms.
b. Powers and Duties:
1) Shall receive and account for all funds collected or
due the Chapter
2) Shall disburse all funds or expenditures as authorized
by the President or the Board of Directors,
3)
Shall be authorized to disburse funds for normal operating expenses as
required
4)
Shall render an itemized, written report of revenues and expenses at the
fall meeting
5)
Shall be bonded for the term of office with the cost of such insurance
coverage being the responsibility of the Chapter
5. Third Term Directors
a.
Shall be elected from the current Second Term Directors by a majority
vote provided still a member in good standing.
Shall serve a term of one year.
b. Power and Duties:
1) Perform duties as assigned by the President
2) Will be a member of the Scholarship Committee.
6.
Second Term Directors
a. Shall
be elected from the current First Term Directors provided still a member in good
standing. Shall serve a term of one
year.
b. Power and Duties:
1) Perform duties as assigned by the President
2) Will be a member of the By-laws committee.
7. First Term Director
a.
Shall be elected from the membership provided the candidates are a member
in good standing.
Shall serve a term of one
year.
b. Power and Duties:
1) Perform duties as assigned by the President
2) Tally votes at the annual election
8. Past President
a. The President shall automatically
assume the position of Past President
b. Powers and Duties:
1)
Perform duties
as assigned by the President
2)
Chair Nominating
and Scholarship committees
ARTICLE IV
COMMITTEES
SECTION
A
Shall
be appointed by the President for such duties as may be directed by the members,
the Board, or the President, for the proper conduct of the affairs of the
Chapter. Standing committees shall
include the Nominating Committee, Scholarship and Bylaw Committee.
SECTION
B - Nominating Committee
(1) Shall be convened by the immediate Past
President not less than two months prior to the fall meeting to select a slate
of candidates for election to office.
(2)
Shall be Chaired by immediate Past President and consist of two or more
Past Presidents.
(3) Shall present a slate of officers and accept
nominations from the floor for positions to be filled.
Persons making nominations shall have prior approval of the nominee.
SECTION
C - Scholarship Committee:
(1) Shall select the recipients of scholarships given by the chapter each year to individuals who show potential for advancement of the facilities management profession. The scholarships will be for institutes, the Leadership Academy, seminars, or meetings for educational achievement in the facilities management profession. All scholarships will be for tuition only unless otherwise designated by the Board.
(2) Committee members shall consist of Third Term Directors
and be chaired by the immediate Past President.
(3)
The scholarship recipients shall be notified by letter by the committee
chair.
SECTION
D - By-Laws Committee
(1) Shall annually review and recommend revisions
for consideration by the membership
(2)
Shall consist of Second Term Directors and be chaired by the
President-Elect
ARTICLE
V
AWARDS
SECTION
A - Certificates
If
it is so determined, the Board of Directors will award a suitably engraved
"George 0.Weber Distinguished Service Certificate�.
Not more than one Distinguished Service Certificate may be awarded in any
one fiscal year. Awards shall be
made at the fall meeting.
SECTION
B - Letter of Appreciation
May
be awarded by the Board of Directors for services and contributions to the
professions associated with Higher Education Facilities.
ARTICLE
VI
MEETINGS
SECTION
A - Scheduling
Decisions
on all matters relating to meeting shall rest with the Board of Directors.
Meetings of the membership shall be held to transact business and at such
additional times as the Board of Directors may determine.
Meetings shall be scheduled and locations announced in advance.
The meeting sites will be rotated through the Chapter area.
SECTION
B � Registration Fees
A
registration fee as determined by the Board of Directors shall be required from
SECTION C � Rules of Order
Parliamentary
rules, as stated in "Robert�s Rules of Order�,
shall govern the
procedures of all meetings.
SECTION D - Elections
Election
of officers will take place at the fall
meeting.
ARTICLE
VII
AMENDMENTS
A notice to amend these Bylaws, with copies of the proposed amendment, shall be provided to voting members not less than thirty days prior to the date of the vote. These Bylaws may be amended, altered, changed, added to, deleted from, or repealed by the affirmative vote of the majority of voting members in attendance.
ARTICLE VIII
FISCAL YEAR
The
fiscal year shall be from July I through June 30.
ARTICLE
IX
ANNUAL
REPORTS
The
President shall cause to be prepared and filed such annual reports and tax
returns as are required by law.
ARTICLE
X
DISSOLUTION
In
the event of dissolution or final liquidation of the Chapter, the Board of
Directors shall, after paying or making provision for the payment of all the
lawful debts and liabilities of the Chapter distribute all the assets of the
Chapter to one or more of the following categories of recipients.
a) A nonprofit organization and/or
organization which may have been created to succeed the Chapter,
as long as such organization or each of
such organizations shall then qualify as a governmental unit
section 270 (c) of the Internal Revenue
Code of 1954 or as an organization exempt form federal
income taxation under section 50 I (a) or
such code as an organization described in section 501 (c)
(3) of such Code; and/or
be selected as an appropriate recipient of
such assets, as long as such organization or each of such
organizations shall then qualify as a
governmental unit under section 270 (c) of the Internal Revenue
Code of 1954 or as an organization exempt
from federal income taxation under section 502 (a) of
such Code as an organization described in
section 502 (c) (3) of such Code.