Bylaws_Chapter_Bylaws_approved_Aug_2022

Bylaws of the MD/DC Chapter Eastern Region APPA:
The Association of Higher Education Facilities Officers, Inc.

ARTICLE I PURPOSE

 

SECTION A – Purpose

The purpose of the MD/DC Chapter Eastern Region of APPA, hereafter referred to as Chapter, shall be to develop and plan in the administration, care, operation and maintenance of education facilities; to promote professional ideas and standards to better serve the objectives of education; to promote the exchange of information on all phases of educational facilities planning, design, construction, maintenance and operation, particularly with reference to problems of special interest to institutions located in the region and to engage in such other related activities as may be desirable or required to fulfill the purpose and objectives of the organization.

 

  1. To supplement and assist in the work of APPA: Leadership in Educational Facilities hereinafter referred to as APPA, in the Eastern

 

  1. To schedule, plan and conduct educational meetings of such type and format as may be necessary and desirable to promote and achieve the above

 

SECTION B – Organization

 

The Chapter is organized and operated exclusively for charitable and educational purposes within the meaning of Section 501 (C) (3) and 170 (C) (2) (B) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States internal revenue law). No part of the net earnings of the organization shall insure to the benefit of, or be distributable to, organized and operated for profit (except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purpose stated above). No part of the activities of the organization shall be the carrying on of propaganda or otherwise attempting to influence legislation, or the publishing or distributing of statements for any political campaign on behalf of, or in opposition to, any candidate for public office. Notwithstanding any other provision herein, the organization shall not carry on any activities not permitted to be carried on:

 

By an organization exempt from federal income tax under Section 501 (a) of the Internal Revenue Code of 1954 as an organization described in Section 501 (c) (3) of such code (or the corresponding provisions of any future United States internal revenue law).

 

By an organization described in Sections 509 (a) (1), (2) or (3) of the Internal Revenue Code of 1954 (or ft corresponding provisions of any future United States Internal revenue law), and

 

By an organization, contributions to which are deductible under sections 170 (c) (2), 2055 (a) (2), or 25522 (a) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue law).

ARTICLE II MEMBERSHIP

 

SECTION A- Eligibility for Membership

 

Attendance at a regular meeting and payment of the registration fee or any special assessment voted on by the Chapter Board members constitutes membership in the Chapter.

 

  1. Members who have been dropped from membership rolls may be reinstated by vote of the Board of Directors after due investigation, payment of such assessments as may be applicable, and fulfillment of all preceding

 

  1. There shall be no limitation on the number of attendees from an institution. Representatives not eligible for membership may be welcomed as

 

  1. The institutions represented at the organizing meeting at Howard University, on January 22, 1970, “will be carried on the rolls as Charter members in ”

 

 

CHARTER MEMBERS

 

Allegheny Community College (renamed Allegheny College) Johns Hopkins University

American University

Maryland University (renamed University of Maryland College Park)

Catonsville Community College (renamed Community College of Baltimore County Catonsville Campus)

Maryland State College (renamed University of Maryland Eastern Shore) Coppin State College (renamed Coppin State University)

Morgan State College (renamed Morgan State University)

Federal City College (renamed University of the District of Columbia) Prince George’s Community College

Gallaudet College (renamed Gallaudet University) St. Josephs College

Georgetown University Washington College Howard University

Western Maryland College (renamed McDaniel College)

SECTION B – Classification of Membership

 

The organization is to be divided into two classes of members; (1) members possessing voting rights, and (2) members without voting rights.

 

  1. Voting Members Shall Consist of:

 

  1. Educational institutions located in Maryland and the District of Columbia shall designate a regular full-time employee to be the institutional representative. Each institutional representative may designate a qualified proxy voter.

 

  1. Affiliate institutions located in Maryland and the District of Columbia shall designate a regular full-time employee to be the representative voting member. Affiliate Members shall consist of hospital systems, nonprofit institutions and organizations, including governmental or quasi-governmental agencies.

 

  1. Each designated representative is entitled to one vote in conducting the business of the Chapter. The representative or designated proxy will cast one vote. Proxy can only be designated to another voting

 

 

  1. Non-voting Members shall consist of:

 

  1. Subscribing members shall be individuals, organizations, manufacturers, or suppliers of goods and services operating for profit and ascribing to the policies and purposes of the Chapter and wishing to support the activities of the Chapter subject to approval of the Board of Directors. This category of membership shall not be considered as endorsement, actual or

 

  1. The Board of Directors may grant emeritus status to any member who upon retirement has demonstrated interest and

 

  1. Associate members shall be physical facilities professionals, administrative or supervisory personnel employed at member institutions of education thereof who shall meet any additional criteria as may be prescribed in the organization’s bylaws. Such associate members are entitled to hold

ARTICLE III BOARD OF DIRECTORS

 

SECTION A

 

  1. The Board of Directors shall consist of President, Past President, Vice President, Secretary, Treasurer, Permanent Director, six Directors at Large, and a Business Partner Representative.
  2. A quorum shall consist of six (6) voting members physically or virtually present, to consider an action item. In order for an action item to pass three quarters (3/4) of the Board in attendance, need to approve the action.

 

  1. The Board of Directors shall be the policy determining body. It shall investigate and rule on all questions of membership. It shall authorize expenditures from the funds held by the Treasurer. The Board shall approve programs, the site, dates and registration fee for all

 

  1. Five elected positions will be filled at the Fall Meeting; President, Vice President, Secretary or Treasurer, and two Directors at Large.

 

  1. The Board may designate such positions as deemed appropriate to carry out the purpose and activities. Appointees to such positions may sit with the Board by invitation, but shall not be entitled to

 

  1. A member in good standing shall be defined as having attended four of the scheduled Board and Chapter meetings during their term of

 

  1. A member of the Board who misses three consecutive meetings may be removed from the Board following a majority vote of the remaining Board

 

  1. The position of Business Partner Representative will be appointed by the Board within 30 days of the Fall elections. The Business Partner Representative shall serve a term of two years and can be appointed for an additional two-year term.  The Business Partner Representative shall be the MD/DC APPA representative to the ERAPPA Business Partner Committee.

 

  1. The position of Permanent Director shall be filled at all times by the Executive Vice President of APPA: Leadership in Educational Facilities. This is a nonvoting/non-elected position, required for incorporation of the

 

SECTION B – Election and Terms of Office

 

The Board of Directors shall be elected at the Fall Meeting by a majority of the Voting Member Institutions and Affiliate Institutions present. They shall serve to the conclusion of their elected term or until their successors have been elected and bonded.

SECTION C – Duties and Powers

 

1.    President

 

  1. Shall be elected from the offices of Secretary, Treasurer, Directors at Large, and/or any Institutional Member, Affiliate Member or Associate Member in good standing who has previously served at least two years on the Chapter’s Board of Directors. t
  2. The candidate must have attended a fall/spring MDDCAPPA meeting, a summer MDDCAPPA meeting, and one regional APPA annual conference to be eligible to run for President. Shall serve a term of two years, provided still a member in good May be re-elected not to exceed two consecutive terms.

 

  1. Powers and Duties:

 

  • Shall be the executive officer and be responsible for the general supervision and direction of the affairs of the Chapter and shall preside at all

 

  • Shall be responsible to lead the Board of Directors in overseeing Chapter activities such as: professional development, maintaining website, updating mailing list, and any other administrative or Chapter

 

  • Shall have the authority to create ad-hoc committees and appoint members to such committees. Shall advise the Board of Directors of the

 

  • Shall, in the event of a vacancy among the officers, with concurrence of a majority of the remaining Board members, appoint a replacement. Notice of such appointments shall be given to all Board members in

 

  • Shall be authorized to spend up to $500.00 per term of office without prior approval from the

 

  • Shall be authorized to disburse funds for normal operating expenses as required.

 

  • Shall be bonded for the term of office with the cost of such insurance coverage being the responsibility of the

 

  • Shall be a member of the ERAPPA nominating

 

  • Shall be the Chapter representative to the ERAPPA Chapter Affairs Committee and report all Chapter information to ERAPPA

 

 

  • Shall appoint representatives to serve on the various ERAPPA

 

2.    Vice President

 

  1. Shall be elected from the offices of Secretary, Treasurer, Directors at Large, and/or any Institutional Member, Affiliate Member or Associate Member in good standing who has previously served at least two years in service of the APPA organization. Shall serve a term of two years, may be re-elected to serve more than one term, not to exceed two consecutive terms

Powers and Duties:

 

 

  • Shall chair the Bylaws Committee

 

  • Shall, in the absence of the President, perform the duties of the President as herein stated

 

Shall, in the event of a vacancy in the Office of the President  act as President to serve out the remaining term.

 

  • Shall be responsible for obtaining APPA & ERAPPA Committee reports for Chapter meetings

 

  • Shall perform duties as assigned by the President

 

3.    Secretary

 

  1. Shall be elected in even numbered years from the current Secretary, Directors at Large, or from any Institutional Member, Affiliate Member or Associate Member in good standing who has previously served at least one year on the Chapter’s Board of Directors provided still a member in good standing. Shall serve a term of two years, may be re-elected to serve more than one term, not to exceed three consecutive

 

  1. Powers and Duties:

 

  • Shall record and maintain the minutes of the Chapter and Board of Directors meetings

 

  • Shall be responsible for all records and shall serve as the Chapter Records shall include membership files, emeritus members and related information

 

  • Shall perform duties as assigned by the President

4.   Treasurer

 

  1. Shall be elected on odd numbered years from the current Treasurer, Directors at Large, or from any Institutional Member, Affiliate Member or Associate Member in good standing who has previously served at least one year on the Chapter’s Board of Directors provided still a member in good standing and eligible to be bonded. Shall serve a term of two years and may be re-elected to serve more than one term not to exceed three consecutive

 

  1. Powers and Duties:

 

  • Shall receive and account for all funds collected or due the Chapter

 

  • Shall disburse all funds or expenditures as authorized by the President or the Board of Directors

 

  • Shall be authorized to disburse funds for normal operating expenses as required

 

  • Shall render an itemized, written report of revenues and expenses at the fall meeting

 

  • Shall file annual tax return

 

  • Shall be bonded for the term of office with the cost of such insurance coverage being the responsibility of the Chapter

 

  • Shall perform duties as assigned by the President

 

5.    Directors at Large

 

  1. Shall be elected from the membership each year at the Fall Meeting, with the intention to serve a minimum of three years on the Board. Candidates must meet the eligibility requirements. The Directors at Large shall not exceed six (6) years.

 

  1. Power and Duties:

 

  • Shall perform duties as assigned by the President

 

  • Shall participate on Scholarship Committee to select recipients of MD/DC APPA scholarships

 

 

  • Shall participate on the Bylaws committee to perform annual review and update

 

  • Shall, with the Past President, conduct audits of the Chapter’s finances

 

  • Shall tally votes at the annual election

 

6.   Past President

 

  1. At the conclusion of their term as President, they shall automatically assume the position of Past President while the current President is in office, provided they are still a member in good

 

  1. Powers and Duties:

 

  • Shall perform duties as assigned by the

 

  • Shall chair the Nominating and Scholarship

 

  • Shall conduct, with two (2) Directors at Large, audits of the Chapter’s finances, at least on an annual basis.

 

ARTICLE IV COMMITTEES

 

 

 

SECTION A

 

Committees shall be appointed by the President for such duties as may be directed by the members, the Board, or the President, for the proper conduct of the affairs of the Chapter. Standing committees shall include the Nominating Committee, Scholarship and Bylaws Committee.

 

1.  Nominating Committee

 

  1. Shall be convened by the immediate Past President not less than two months prior to the fall meeting to provide a slate of candidates for election to

 

  1. Shall be chaired by immediate Past President and consist of two or more Past Presidents. No person running for an elected office may serve on the Nominating Committee.

 

  1. Shall present a slate of officers to the Board of Directors for positions to be filled no later than 30 days before the scheduled

 

  1. Shall run the election of officers in accordance with these bylaws and shall be the sole decision making authority concerning the procedures of the election

 

2.  Scholarship Committee

 

  1. Shall select the recipients of scholarships given by the chapter each year to individuals who show potential for advancement within the facilities management profession. The scholarships may be used for the APPA Institute, Leadership Academy, Supervisor’s Toolkit, ERAPPA annual meeting, or the Certified Educational Facilities Professional (CEFP) Preparatory Course. All scholarships will be for tuition only, unless otherwise designated by the

 

  1. Committee members shall consist of two (2) Directors at Large and be chaired by the immediate Past

 

  1. The scholarship recipients shall be notified by the committee

3.  Bylaws Committee

 

  1. Shall annually review and recommend revisions for consideration by the membership

 

  1. Shall consist of two (2) Directors at Large and be chaired by the Vice President

 

  1. ERAPPA Committees

 

  1. The current MDDCAPPA president with Board approval will appoint a MDDCAPPA member in good standing, not necessarily a current board member, to represent MDDCAPPA in each Committee at the ERAPPA level.
  2. If a position on a Committee becomes vacant, the President will appoint a new representative with Board approval
  3. There is no term limit for these appointments, however the President can choose to rotate representation at any time with Board approval.
  4. The representative is expected to participate in ERAPPA Committee conference calls, and ERAPPA Committee on site meetings.

 

 

ARTICLE V AWARDS

 

 

 

1.   Awards

 

If it is so determined, the Board of Directors may award a suitably engraved “George O. Weber Distinguished Service Award.” Not more than one Distinguished Service Award may be awarded in any one fiscal year. Awards shall be made at the Fall Meeting.

 

2.  Letter of Appreciation

 

A Letter of Appreciation may be awarded by the Board of Directors for services and contributions to the professions associated with educational facilities or significant contributions to the Chapter, ERAPPA or APPA.

 

 

 

ARTICLE VI MEETINGS

 

 

 

1.  Scheduling

 

Decisions on all matters relating to meeting shall rest with the Board of Directors. Meetings of the membership shall be held to transact business, conduct educational sessions and at such additional times as the Board of Directors may determine. Meetings shall be scheduled and locations announced in advance. The meeting sites will be rotated through the Chapter area.

 

2.  Registration Fees

 

A registration fee as determined by the Board of Directors shall be required from each person attending.

3.  Rules of Order

 

Parliamentary rules, as stated in “Robert’s Rules of Order,” shall govern the procedures of all meetings.

 

4.  Elections

 

Election of officers will take place at the Fall Meeting. In the event a Fall meeting is not held due to unforeseen circumstances, the current Board will remain in office until such time when an election can be held.

 

 

ARTICLE VII AMENDMENTS

 

 

A notice to amend these Bylaws, with copies of the proposed amendment, shall be provided to voting members not less than thirty days prior to the date of the vote. These Bylaws may be amended, altered, changed, added to, deleted from, or repealed by the affirmative vote of the majority of voting members in attendance.

 

 

ARTICLE VIII FISCAL YEAR

 

 

The fiscal year shall be from July 1 through June 30.

 

 

ARTICLE IX ANNUAL REPORTS

 

 

The President shall cause to be prepared and filed such annual reports and tax returns as are required by law.

 

 

ARTICLE X DISSOLUTION

 

 

In the event of dissolution or final liquidation of the Chapter, the Board of Directors shall, after paying or making provision for the payment of all the lawful debts and liabilities of the Chapter distribute all the assets of the Chapter to one or more of the following categories of recipients.

 

  1. A nonprofit organization and/or organization which may have been created to succeed the Chapter, as long as such organization or each of such organizations shall then qualify

as a governmental unit section 270 (c) of the Internal Revenue Code of 1954 or as an organization exempt form federal income taxation under section 50 I (a) or such code as an organization described in section 501 (c) (3) of such Code; and/or

 

 

  1. A nonprofit organization and/or organization having similar aims and objects of Chapter and which may be selected as an appropriate recipient of such assets, as long as such organization or each of such organizations shall then qualify as a governmental unit under section 270 (c) of the Internal Revenue Code of 1954 or as an organization exempt from federal income taxation under section 502 (a) of such Code as an organization described in section 502 (c) (3) of such